Invoice template for United Kingdom
Every mandatory field and fiscal rule a compliant invoice must carry in United Kingdom: numbering, tax IDs, archival and e-filing.
VAT Invoice
Compliant invoice example
Invoice number: INV-2026-001234
Issue date: 2026-06-04
Due date: 2026-07-04
The marked fields are the ones the local tax law requires. Identification data is illustrative only.
Seller
Acme SRL
VAT registration number: GB123456789
Company number: 12345678
Address: Bd. Example 123, City
Customer
Beta Industries Ltd.
VAT registration number: GB987654321
Address: Str. Customer 45, City
| Description | Quantity | Unit price | Net |
|---|---|---|---|
| Consulting services (May period) | 1 | £1,500.00 | £1,500.00 |
| Software implementation and setup | 1 | £800.00 | £800.00 |
Total net£2,300.00
Total VAT (VAT 20%)£460.00
Total due£2,760.00
Numbering rulesUnique sequential reference (HMRC Notice 700/21)
E-filing & e-invoicingMaking Tax Digital (MTD) for VAT mandatory: all VAT-registered businesses submit VAT returns via approved software.
Archival period6 years from the end of the tax period (Schedule 11 VATA 1994)
PenaltiesUp to £500 per offence; reasonable-care behaviour penalties up to 30% of VAT under-declared.
Mandatory invoice fields
Every element the United Kingdom tax legislation requires on a fiscal invoice.
- Word "Invoice" or equivalent and unique invoice number
- Invoice date and time of supply
- Supplier name, address and VAT registration number
- Customer name and address
- Description, quantity and unit price of goods/services
- Rate of VAT and total VAT charged
- Total amount including VAT
- Reference to reverse charge or zero-rating where applicable