Invoice template for South Africa
Every mandatory field and fiscal rule a compliant invoice must carry in South Africa: numbering, tax IDs, archival and e-filing.
Tax Invoice
Compliant invoice example
Invoice number: INV-2026-001234
Issue date: 2026-06-04
Due date: 2026-07-04
The marked fields are the ones the local tax law requires. Identification data is illustrative only.
Seller
Acme SRL
VAT number: 4123456789
Company registration: 2010/123456/07
Address: Bd. Example 123, City
Customer
Beta Industries Ltd.
VAT number: 4987654321
Address: Str. Customer 45, City
| Description | Quantity | Unit price | Net |
|---|---|---|---|
| Consulting services (May period) | 1 | ZAR 1,500.00 | ZAR 1,500.00 |
| Software implementation and setup | 1 | ZAR 800.00 | ZAR 800.00 |
Total netZAR 2,300.00
Total VAT (VAT 15%)ZAR 345.00
Total dueZAR 2,645.00
Numbering rulesUnique sequential serial number (s 20 VAT Act)
E-filing & e-invoicingSARS eFiling — monthly/bi-monthly VAT201 return; e-invoicing voluntary.
Archival period5 years (s 29 Tax Administration Act)
PenaltiesR250 per non-compliant invoice; up to 200% of VAT under-declared for negligent under-statement.
Mandatory invoice fields
Every element the South Africa tax legislation requires on a fiscal invoice.
- Words "Tax Invoice" and unique serial number
- Date of issue
- Vendor name, address and VAT number
- Recipient name, address and VAT number (for invoices ≥ R5,000)
- Description and quantity of goods/services
- Value, VAT rate and VAT charged
- Total amount including VAT