Invoice template for United States
Every mandatory field and fiscal rule a compliant invoice must carry in United States: numbering, tax IDs, archival and e-filing.
Invoice
Compliant invoice example
Invoice number: INV-2026-001234
Issue date: 2026-06-04
Due date: 2026-07-04
The marked fields are the ones the local tax law requires. Identification data is illustrative only.
Seller
Acme SRL
EIN: 12-3456789
Address: Bd. Example 123, City
Customer
Beta Industries Ltd.
Resale certificate / EIN: 98-7654321
Address: Str. Customer 45, City
| Description | Quantity | Unit price | Net |
|---|---|---|---|
| Consulting services (May period) | 1 | $1,500.00 | $1,500.00 |
| Software implementation and setup | 1 | $800.00 | $800.00 |
Total net$2,300.00
Total VAT (Sales Tax (avg) 7%)$161.00
Total due$2,461.00
Numbering rulesSequential — recommended for audit trail (no federal numbering rule)
E-filing & e-invoicingNo federal e-invoicing mandate. Sales tax filing per state economic-nexus rules (since Wayfair 2018); some states (FL, IL, NJ) require electronic filing above threshold.
Archival period7 years (IRS recommendation; varies by state)
PenaltiesIRC §6662 accuracy penalty 20% of underpayment; state-level penalties typically 5–25% per missing return.
Mandatory invoice fields
Every element the United States tax legislation requires on a fiscal invoice.
- Invoice number and date
- Seller name, address and EIN
- Customer name and shipping/billing address
- Item description, quantity and unit price
- Sales tax breakdown by jurisdiction (state + local)
- Total amount and payment terms
- Resale exemption certificate reference if applicable